Why you should choose

Solutions

Cloud Document Management System (DMS)

Cloud document management is a method for storing data in the cloud that provides servers and applications access to data through shared file systems. This compatibility makes cloud file storage ideal for workloads that rely on shared file systems and provides simple integration without code changes.

Data Collection System (DCS)

A data collection system (DCS) is a system that aggregates and evaluates sets of information in a consistent and efficient way. Modern data collection systems rely on advanced technology to take in huge amounts of data, and to parse it and analyze it correctly.

Tools

Administration Panel

The Administration Panel enables you to design Forms for data collection. You determine what your clients have access to and can edit.

Client Panel

Clients login to your YSP portal with their unique login.  Base on their role and permission you set, they can access the system, upload or download documents, and enter data/manage information.

Web and PWA Application

Clients can install PWA on their systems with every OS (IOS, Android, Windows Desktop, Linux, Mac) and access the system however they want.

Data Collection Features and Values

Benefits

  • Improving precision in targeting customers
  • Finding new customers
  • Understanding customer behavior
  • Increasing customer retention
  • Improving decision-making
  • Reducing errors
  • Enhancing marketing efforts
  • Predicting market trends
  • Growing business revenue
  • Improving business processes

What you can do?

  • Feedback
  • Online tracking
  • Social media monitoring
  • Interviews
  • Focus groups
  • Survey and forms
  • Automated data collection
  • Market Research

Cloud Document Management System Features and Values

  • Access Anywhere & Direct Downloads/Uploads

    No matter what device you are using or where you are on the planet, as long as you are connected to the internet, you can upload files directly from your smartphone, tablet, laptop or even smartwatch—keeping you connected while working in remote spaces and while you are on the move is a top benefit of cloud-based storage systems.

  • Good transfer speeds and bandwidth

    Traditional file management systems introduce restrictive file upload and download speeds. YSP does not limit the speed of our Pro or Business users, and we offer incredible transfer speeds for our free users that greatly exceed 1MB per second.

  • Version Controller

    This feature gives you control over the lifespan of your files; it allows you to see who has made changes and when those changes were made, allowing you to fix mistakes by viewing previous versions of files before errors were made. The ability to rewind and forward changes is essential for any document management system.

  • Alerts and Activity log

    Information needs to be accurate and timely to make the right decision. We experience hundreds of distractions every day. However, the most critical alerts are usually drowned out by noise. A great file management system should notify you of significant changes to the files you created or followed. These changes are called events and usually include newly added files, changes, shares, access and deletions, mentions in a chat or when you are assigned a new task.

  • Verification and Validation

    With the rise of bots and impersonators, data verification and validation are becoming even more critical for file sharers. Verifying an email address gives sharers the confidence that the files they received originated from the person they expected and is authentic.

  • Multiple Uploads

    This is important for people who work with multiple files at any point in time. Rather than uploading one file at a time, it is helpful to have the ability to upload up to 100 files at the same time or upload a folder that contains multiple files. This feature can save people hundreds of hours and make working with cloud storage systems more user-friendly and convenient.

  • Drag & drop friendly

    Sharing a file online should be intuitive, seamless and straightforward.You shouldn’t need to rummage around for files sitting in nested folders or execute 100 clicks to simply share a file. YSP makes file sharing easy, all you have to do is drag and drop your files into our file uploader, and we’ll send your sharer an email or create a shareable URL instantly. No stress, no hassle.

  • Search, Sort and Filter

    Some file transfer systems only provide a simple no-frills sharing mechanism. After a short period, the actual file is deleted, and the content is lost forever. The ability to extend the storage window so that the receivers can have extra time to download the file can be the difference between success and failure.

Solution Highlights

Security

Your document security is a top priority at YSP. Your business documents contain information that only you and your clients need to see, and we intend to keep it that way. Every day we ensure that our security is parallel with industry standards and compliance.

  • Servers and networking

    All servers that run YSP software in production are recent, continuously patched Linux systems. Additional hosted services that we utilize, such as Amazon RDS, S3 and others, are comprehensively hardened AWS infrastructure-as-a-service (IaaS) platforms.

  • Storage

    YSP stores document data such as metadata, activity, original files, and customer’s data in different locations while also compiling and generating documents when requested. All data in each location is encrypted at rest with AES-256 and sophisticated encryption keys management.

  • Coding and testing practices

    YSP leverages industry standard programming techniques such as having a documented development and quality assurance processes, and also following guidelines such as the OWASP report, to ensure that the applications meet security standards.

  • Employee access

    We follow the principle of least privilege in how we write software, as well as the level of access employees, are instructed to use in diagnosing and resolving problems in our software and responding to customer support requests.

  • Isolated environments

    The production network segments are logically isolated from other Corporate, QA, and Development segments.

  • System monitoring and alerting

    At YSP, the production application and underlying infrastructure components are monitored 24/7/365 days a year, by dedicated monitoring systems. Critical alerts generated by these systems are sent to 24/7/365 on-call DevOps team members and escalated appropriately to operations management.

  • Service levels and backups

    YSP infrastructure utilizes many layered techniques for increasingly reliable uptime, including the use of auto-scaling, load balancing, task queues, and rolling deployments. We do full daily automated backups of our databases. All backups are encrypted.

  • Vulnerability testing

    Web application security is evaluated by the development team in sync with the application release cycle. This vulnerability testing includes the use of commonly known web application security toolkits and scanners to identify application vulnerabilities before they are released into production.

Friendly UI/UX

Enterprise software has a reputation for being complex and unintuitive. Many platforms feature densely packed menus, unpleasant color schemes, and confusing workflows that cause frustration and slow down processes. User-friendly tools improve employee productivity, so if you’re looking for an enterprise solution for “Document Management System (DMS)” or “Data Collection System (DCS)”, YSP is a logical choice

  • Multiple Uploads

    This is important for people who work with multiple files at any point in time. Rather than uploading one file at a time, it is helpful to have the ability to upload up to 100 files at the same time or upload a folder that contains multiple files. This feature can save people hundreds of hours and make working with cloud storage systems more user-friendly and convenient.

  • DRAG & DROP FRIENDLY

    Sharing a file online should be intuitive, seamless and straightforward.You shouldn’t need to rummage around for files sitting in nested folders or execute 100 clicks to simply share a file. YSP makes file sharing easy, all you have to do is drag and drop your files into our file uploader, and we’ll send your sharer an email or create a shareable URL instantly. No stress, no hassle.

  • SEARCH, SORT AND FILTER

    Some file transfer systems only provide a simple no-frills sharing mechanism. After a short period, the actual file is deleted, and the content is lost forever. The ability to extend the storage window so that the receivers can have extra time to download the file can be the difference between success and failure.

  • Simple user interface

    YSP follows this design methodology by using ribbon menus and simple icons, so users can edit scanned documents and create automated workflows without much training. Options, functions, and forms are also evenly spaced out, which gives the UI a cleaner, less cluttered look. In fact, its UI is similar to how Microsoft lays out their apps so that employees will intuitively know where things are, or at least know how to find them.

  • Informative tooltips

    No matter how well-designed the UI is, there’s always a chance employees won’t know what specific buttons and functions do. That’s why your software should display context-sensitive tooltips when you mouseover specific buttons. This is a small feature that often gets overlooked, but goes a long way in helping users quickly decide what to do without looking through online forums and guides to navigate the app.

  • High-speed functionality

    How fast your software gets things done is another great indicator for determining user-friendliness. For example, user-friendly DMS software must be able to process and find documents in a matter of seconds.

  • Tight third-party integration

    Enterprise software that works well with other programs is a huge plus because you get more features, and you don’t have to switch between multiple windows. Just imagine how efficient your company can be if data from your DMS database flows seamlessly with your accounting database.

  • Frequent updates

    Software updates may include a slicker UI, faster load times, and even bug fixes to improve the overall user experience, so ask your provider how often they patch their products. If they hardly made any improvements over the course of a year, you should look for a better alternative.

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